Bookstore Services Associate

Classification: Customer Service Specialist- Senior
Campus: Hutchinson
Bargaining Unit: AFSCME, 207
Employment Condition: Full Time, Unlimited
Classified Status: Classified
Work Schedule: Monday – Friday, 8:00AM-4:30PM
Work Area: Bookstore
Wage: $22.23-$30.09 /per hour (depending on experience and internal equity)
PCN: 01020541
 
Job Summary
 This position provides exemplary customer service and operational support to both internal and external constituents and serves as a frontline representative for both the Ridgewater College Bookstore and Business Office on the Hutchinson Campus. This position requires a strong working knowledge of bookstore operations and merchandise purchasing and inventory management. Under limited supervision, the role supports bookstore functions including merchandise coordination, inventory tracking, online order fulfillment, and financial transactions. Additionally, the position provides cashiering assistance to the Business Office, including receipting tuition and fee payments, processing general receipts, and supporting monthly financial tasks. The position requires strong problem-solving skills, attention to detail, and the ability to analyze and exercise sound professional judgment while working independently in a fast-paced, student-centered environment.
Responsibilities:

1. Provide frontline assistance to prospective and current students, staff, faculty, and the public.
2. Manage bookstore related financial transactions and support college shipping needs.
3. Manage merchandise purchasing and inventory operations.
4. Provide Support for collegewide cashiering and accounting.
5. Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner.

• Knowledge of customer service practices and principles sufficient to identify each customer’s needs, meet quality standards for services, that result in customer satisfaction
• Knowledge of communications sufficient to fluently communicate, read, understand, and respond to a variety of communications, such as customers’ questions, product catalogs, requisitions, purchase orders, detailed instructions and procedures, inventory records, and distribution lists
• Knowledge of math sufficient to make change, apply simple formulas, calculate account balances, and amounts owed
• Knowledge of data entry procedures and systems, such as Microsoft Office or similar data entry systems.
• Knowledge of word processing sufficient to use software to create, format, edit, print, and save a variety of documents
• Ability to organize and prioritize tasks independently, follow oral and written instructions, and adapt to changing workloads and deadlines.
• Knowledge of maintaining and updating inventories or equipment, supplies, and commodities.

• AA/AS Accounting and/or Marketing.
• Experience or education in bookkeeping/accounting/marketing.
• Ability to organize, prioritize and work under pressure to meet deadlines as well as acquire new skills and knowledge to adapt to changes in position.
• Knowledge of Workday, Microsoft Outlook, Internet, Credit Card Systems, and ImageNow.
• Knowledge of MBS Computerized Inventory/Point of Sale Control System.
• Ability to work collaboratively with others throughout the department and campus.
• Ability to develop and document procedures, recommending best practices and revisions as requirements and technology changes.
• Knowledge of and interest in diverse cultures and populations

• While performing the duties of this job, the employee is regularly required to stand and walk. The employee is frequently required to use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, talk, or hear. The employee is occasionally required to sit and climb/balance.
• The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 50 pounds.